New tools, next steps

In discussing office systems with a candidate for our open administrative assistant position earlier this month, the candidate remarked, "We sure didn't have tools like these when I was in school!" I would add that we didn't have tools like these a few months ago!  With the release of our Alma parent accounts last month and our online directory last week, it is clear for even the casual participant to see concrete evidence of the shifts in the way schools do business.  As the world goes, so too must schools.

In anticipation of report card distribution next week, I'd like to take an opportunity to give you some background on the contemporary new tool from which our reports will be generated.

Alma is an integrated database and "learner management" system.  The database functions are sophisticated, including everything from more contemporary directory information (e.g., moms and dads are now separate entities) to medical and behavioral records, but it's the learner management side of the product that brings us to the next level of functionality.  With this tool, we take a significant step forward in the authenticity of the standards-based grading approach we have been implementing for the past eight years. 

Previously, we evaluated outcomes on course goals or "standards" by attaching these standards to assignments.  Although our software collected scores by standard, it was cumbersome for teachers or parents to track progress by standard because scores were reported in topical clusters.  In other words, performance on each standard was collected with others under a related topic and averaged as a simple mean to an "anchor standard" or umbrella topic further up an organizational hierarchy. These averaged proficiencies on sets of standards were what we reported on the report card.  The reason for reporting averages on clusters of skills was largely functional in that reporting out on every one of the 200 or so standards per grade level would have made our paper report card about eight pages long by the end of the year, which was simply not practical.

All that has changed with our new tool.  Now, we are grading standards instead of assignments.  We track each students' performance on every standard in a color-coded way that allows us to easily track mastery.  Our tool allows for digital archiving of all of our data, so report cards will be sent and stored electronically - allowing for us to report on every standard.  Most new, however, is that the mastery is calculated with a "decaying average" tied to learning theory.  The formula automatically weights the most recent assessment for each standard most heavily, with the understanding that it is more representative of a student's current mastery level than assessments from earlier in the cycle when large leaps of learning were still occurring.

These changes will take some getting used to for all of us, to be sure, but we can be assured that they will better support learning and report a more refined picture of your children's actual proficiencies relative to grade level expectations.

In addition to Alma, we recently added a digital parent directory to our arsenal of tools thanks to the generosity of the Home and School Association.  Directory Spot replaces our paper Blue Book and, if you install the app on your phone, works pretty much like your phone contacts and needs little to no explanation.  I hope you love it as much as we do!  If you need help logging in for the first time, just give the office a call.

This week our teachers and students started using the TADS Lunch module, replacing very antiquated lunch ordering and billing software tied to our old student information system.  With apologies for the delay in getting this up and running, you will soon have the capacity to see your lunch balance online - and we will have the capacity to assure you get auto-messages reminding you when it's time to reload your account.  We're hoping this improved communication will help us work together to better steward the school's fiscal resources.

Finally, we will launch the TADS Admission and Enrollment module with the opening of our January enrollment season.  This digital process will take paper out of the equation.  Stay tuned for more information just after the holidays.

At school, we're ever learning, ever growing - even in the office!